Office Manager & Administrative Lead

Vista, California
Kombucha On Tap
Kombucha On Tap is looking to add a new member to the team!

If you live a happy, healthy lifestyle this could be the position for you! We are looking for someone who works well in a team environment as well as independently. Maintaining strong team and customer relations is vital to the success of this job, as well as having a friendly and positive attitude.

Kombucha On Tap’s slogan is, “we drink on the job,” with perks including unlimited kombucha and cold brew coffee at work and a fun company culture.

Position: Office Manager / Full Time

The Office Manager will be in charge of overseeing daily employee responsibilities, managing office duties, client data entry and helping walk-in customers who visit our Vista warehouse. The Office manager will also work closely with other departments and vendors.

This is a full-time office position in a growing company with opportunities for advancement as well as personal and professional growth.

Scope of daily duties:

Managing the day to day of the office, ensuring our customer service standards are upheld through employee efficiencies and accountability. Helping launch company initiatives and maintain communication about the initiatives with the team. Ensuring the office team has the supplies and tools necessary for success.

Communicating with the company President any needs of the office and delivery team. Communicating with the President any employee and customer service mishaps that need higher level attention.

Working with Vendors to ensure proper product inventory and placing purchase orders to keep inventory stocked at the appropriate levels.

Working with the delivery team to hold them accountable for delivery driver duties and ensure they are meeting our customer service standards.

Fielding customer phone calls, helping the Orders Coordinator receive customer orders by phone and email, help with accounting by speaking with customers regarding invoicing questions, working with our Accounting Clerk to resolve invoicing questions.

This position will provide administrative support to our sales team by collecting and setting up new account profiles in our customer databases, Assisting new leads they are working to secure first delivery days and ensure all required equipment is procured and assembled by the warehouse staff for timely delivery. Gather and distribute monthly sales reports for the sales team and company execs.

Minimum Requirements:
Successfully manage employee responsibilities

A positive and outgoing attitude

Ability to lift 50 pounds

Strong verbal and non-verbal communication and organization skills

Advanced computer skills – ability to work between different software at once

Experience using Email, Google Workspace and Office 365: spreadsheets, docs, etc.

Ability to work in a team oriented environment

Ability to successfully work independently

Strong time management skills

Ability to multi-task in a fast-paced environment

Professional and ethical conduct and communication

In order to be considered, please include a cover letter detailing why you’d be a good fit for this position.

Check out our website to learn more of the fun things we do!

Job Type: Full-time

Salary: From $23.00 per hour

Benefits:
401(k)

Employee discount

Profit Sharing

5 paid sick days

Schedule:
Monday to Friday; 8am-5pm

Ability to commute/relocate:
Vista, CA 92081: Reliably commute or planning to relocate before starting work (Required)

Education:
High school or equivalent (Preferred)

Work Location: Vista, CA

Kombucha On Tap is an equal opportunity employer and will not tolerate discrimination against any employee or applicant seeking employment on the basis of race, color, religion, creed, sex, national origin, age, disability, sexual orientation, marital status, public assistance status, veteran status, or any other characteristic protected by law.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified as necessary. This description does not constitute a written or implied contract of employment.

Job Type: Full-time

Pay: From $23.00 per hour

Benefits:
401(k)
Employee discount
Schedule:
Monday to Friday
Supplemental pay types:
Bonus pay

Ability to commute/relocate:
Vista, CA 92081: Reliably commute or planning to relocate before starting work (Required)

Education:
High school or equivalent (Preferred)

Work Location: One location