Manager, HR Compliance

Atlanta, Georgia
Americold

Overview

Americold provides temperature-controlled warehousing and transportation to food producers, restaurants, schools and retail outlets such as grocery stores. We’re proud to provide an essential link in the food industry supply chain and to help put food on tables around the world.

Based in Atlanta, Georgia, Americold owns and operates temperature-controlled warehouses around the world. We have over 16,000 associates and offer a wide variety of career opportunities – from warehouse forklift operators and supervisors to accounting, administration, business development, customer support, engineering, transportation, and technology solutions positions.

Responsibilities

Primary Responsibility:

Lead Human Resources (HR) regulatory compliance efforts by designing and implementing practices and policies to ensure compliance from a people perspective is achieved consistently across Americold. Ensure these compliance standards are adhered to regarding employment processes, data management, and applicable employment reporting requirements.
Essential Functions:
Responsible for leading a team of background associates responsible gor background and compliance, including assigning work to direct reports, managing performance, reviewing deliverables, providing feedback, and offering support whenever necessary.
Design and develop programs, policies and practices to maintain the company’s compliance with all federal, state and local employment-related regulatory requirements such as FMLA and ADA.
Responsible for the management, communication, necessary revisions and updates to HR policies and procedures.
Partner with Talent & Culture to provide necessary communications and training concerning employment regulations and corresponding HR policies and procedures.
Develop and maintain affirmative action programs for federal contractor compliance; files EEO-1 annually; maintains other records, reports, and logs to conform to EEO regulations including roll out and monitoring. Partner with Talent Acquisition with regards to affirmative action, applicant tracking, job disposition codes, data integrity, and other compliance processes related to talent acquisition.
Prepare and track Severance Agreements through completion pursuant to corporate guidelines and working with legal counsel.
Work with legal counsel on legal employment claims and litigation and/or DOL audits and responding to to subpoenas and record requests for personnel files and employment records.
Responsible for HR employment compliance processes including, but not limited to managing Tracker I-9 contract and partnering with Corporate HR on Tracker I-9 system administration and I-9 compliance, JJ Keller posting subscription, monitoring background check process, escalating and solving process issues, employment verification services, substance abuse testing provider.
Develop and implement audit process to ensure adherence to compliance standards; proactively engage in HR risk assessments.
Collaborate with human resources to ensure the implementation of consistent regulatory, and HR policy compliance.
Responsible for working with Internal Audit and external advisors on Sarbanes-Oxley Act (SOX) HR reporting requirements. Training HR team on and managing SOX controls for payroll and HR functions.
Responsible for assisting legal counsel with employment litigation information requests and investigations.
Partner with Legal, Compliance and Internal Audit departments on processes for management of HR related enterprise risks or other employment related regulatory and compliance matters.
Other projects as assigned.

Qualifications

Qualifications & Experience:
Bachelor’s degree in HR Management or Business Administration
5 + years-experience as an HR professional, preferably in a compliance role
Experience with multi-site responsibility and support
Thorough knowledge of employment regulations to include but not limited to Affirmative Action Plans, FLSA, FMLA, ADA, ADEA, Sexual Harassment, etc.
Knowledge and Employment Standards:
Working knowledge of employment laws including, but not limited to the DOL, FLSA, ADA and EEOC
Broad knowledge of HR as it relates to leave management and attendance, hiring and recruitment, discipline, labor relations and compliance
General knowledge within the DE&I space
Ability to organize, prioritizes daily work, project manage and maintain strict confidentiality
Excellent written and oral communication skills, including ability to prepare formal and legal responses as well as train others
Proficient knowledge of PeopleSoft, Office 365, including Word, Excel, PowerPoint and Outlook
Experience using technology for collaboration such as Microsoft Teams, SharePoint or other platforms
Familiarity with HR service vendor platforms including Peoplesoft, iCIMS, ADP Casebuilder, Affirmative Action Plan databases, etc.
Working knowledge of Collective Bargaining Agreements and experience working with a unionized workforce preferred
Experience in distribution, warehousing or manufacturing environment preferred
Physical Requirements:
The physical demands described below are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
Requires the ability to sit for long periods of time, with frequent interruptions
Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
Requires manual dexterity with normal hand and finger movements for typical office work
Talking, hearing, and seeing are important elements of completing assigned tasks
May require travel by automobile and airplane
May require visiting facility operations in temperatures at or below freezing
May carry loads related to travel and occasionally lifts, carries, positions, or moves objects weighing up to 20 pounds
Requires the use of various electronic tools
Occasionally works evenings or weekends in order to complete objectives or to attend meetings
Requires the ability to relate to others beyond giving and receiving instructions: must partner with colleagues without exhibiting behavioral extremes
Requires the performance of work activities including reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to constructive feedback from executive management

Americold is an Equal Opportunity/Affirmative Action Employer

EOE/AA M/F/D/V DFW